Prof. Richard Katlyn,
Dean of Students,
GHT University,
City,Date ()


Hello Sir,


You know plainly that I am enrolled at your sacred institution to pursue liberal arts. In particular, I do pursue Geography and Physics. Two weeks from now, we shall have a Physics practical session. At the same time, our Geography class shall also hold an academic trip at the municipal airport.

This definitely shall disrupt my attendance of the Physics practical. It is against this backdrop that I urge you to excuse me from attending the forthcoming Physics practical lessons. I just had to forfeit it because the trip comes once per academic year. The Physics practical, on the other hand, is held every week. I can therefore easily catch up later.

Kindly let me know whether it is alright for me to go ahead and skip the Physics practical and attend the academic trip. Inform me also of any issues I may need to get right before embarking on this particular trip well in advance. Lastly, I urge you to draft me a formal letter expressly authorizing me to do so. I do not want to ruffle feathers unnecessarily with the school administration. In case you may need to have me appear before you in person to express myself, please let me know.

Thanks in advance,
Martha Isaac

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